PRIVACY POLICY
Last updated: March 2023
409 Limited (409, we, us or our) is committed to maintaining your privacy and informing you of our privacy practices. This privacy notice (Privacy Notice) covers how we collect and use your personal data when you interact with our website.
This Privacy Notice tells you what you need to know about how we use your personal data. Fuse will be the controller in respect of your personal data.
In summary, we collect personal data to operate our website, improve our website, respond to queries, and to consider job applications.
If you have any questions about this Privacy Notice, including any requests to exercise your legal rights, please contact us here.
Scope of this Privacy Notice
This Privacy Notice applies only to those that visit our website or who contact us directly. If our website contains links to any third-party websites, please note that we are not responsible for the privacy practices or the content of those sites and encourage you to check their privacy notices.
We keep this Privacy Notice under regular review. We encourage you to review our Privacy Notice from time-to-time to make sure you understand are current practices.
How we use your personal data
Our website is primarily informative and as such we keep our data processing to a minimum. We only collect personal data in the following circumstances:
- when you contact us with a query, we will collect the information that you provide;
- we collect information from you and your device around how you interact with our website;
- when you make an application to work at Fuse; and In all the first three circumstances set out above, our lawful basis for processing your personal data in each instance will be that it is in accordance with our legitimate interests.
In relation to collecting information from you and your device, this will be done in conjunction with cookies (and similar technologies) and you can find out more information on this below.
In relation to job applications, we have provided more information on how we use your personal data below.
Personal data of job applicants
Fuse accepts job applications via its website. If you apply for a position at Fuse then we will process your personal data and this section applies to you.
The personal data we collect when you apply for a job will be limited to that information you submit to us. This will include your name, previous employment history, CV, referees, and any supplementary information that you provide. We do not collect any special categories of personal data save that: (i) we will request you to provide any relevant health data where this is necessary for us to facilitate any interviews; and (ii) we may request information about you for diversity and equality purposes, but this will be optional and anonymised.
In addition to the information we collect from you, we may also collect information from your previous employers (such as references) as well as from social media sites (such as your LinkedIn bio).
All personal data of job applicants will be processed solely for the purpose of assessing the merits of the candidates and suitability for the role for which they have applied. This will be processed in accordance with Fuse’s legitimate interests. Where we process health data (as mentioned above) this will be processed for the purpose of complying with employment requirements. And where we collect diversity information this will be done only with your consent and there will be no consequences if you fail to provide this information.
Where candidates are successful and accept a job with Fuse, their personal data will be held in as part of their HR file and retained in line with Fuse’s staff privacy notice. Where candidates are unsuccessful, personal data will be held for a period of 12 months or longer if you request this.
Job applicants should also review the rest of this Privacy Notice which will be relevant to how Fuse shares your personal data and your rights.
How we share your personal data
We may share your personal data with the following third parties:
- Service providers (processors): who will only process your personal data in accordance with our instructions and this Privacy Notice.
- Analytics service providers to better understand our website.
- IT providers and developers to help us run our website.
- Professional advisors so that can obtain advice.
- Investors and acquirers in the event of a proposed sale, merger or similar corporate activity.
- Law enforcement organisations where we deem it necessary.
Children
We do not knowingly collect personal data from children. If you are under 16 and interacting with our website, please seek your parent / guardian’s permission.
If we learn that we have collected personal data of a visitor under the age of 16 we will delete this information save where we are required to retain it by law.
How we keep your personal data safe
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. Please be aware that it is not possible to guarantee the security of your information.
International transfers
If we transfer your personal data outside of the UK, we ensure a similar degree of protection is afforded to it – specifically we will only transfer your personal data to countries which have an adequacy decision from the UK’s data protection regulator (such as the EU territories) or, if this is not applicable, we will put in place appropriate contractual clauses to ensure your personal data is processed securely and in accordance with your rights.
How long we keep your personal data for
We retain information for the period of time necessary to fulfil the purposes for which we obtained the information and consistent with all applicable data protection laws. Support queries are retained for 12 months. Information used to improve our website generally does not identify you, but we may hold this information for up to six years. There may be circumstances where we are required to hold information longer – for example where you have requested this following an application or where the information relates to actual or anticipated legal proceedings.
Please note that your rights are not absolute and there may be circumstances where we are unable to comply with all or a part of your request.
